Relocation: Warsaw or Kyiv
About You:
Languages: Ukrainian, and English C1
You are esthetic and make life beautiful and comfortable
You are well-organized and pay attention to the minor details
You are communicative, reliable, and highly responsible
You have a service-oriented talents
Emotional intelligence
Whom to assist: an extraordinary Businessman who has a choleric temperament and successfully runs a global company in Ukraine, USA, EU, and UAE
Requirements:
5+ years of successful work experience as a Personal/Executive Assistant
Experience in booking / changing/canceling flights through travel agencies and directly with airlines, understanding the functionality of miles and bonus programs, American Express
Experience with direct and indirect (through travel agencies) use of concierge programs for booking flights and transport worldwide
Excellent knowledge and experience in using Google programs: Calendars, Forms
Proven track record of using hotel and apartment booking software around the world: BookingCom, Airbnb, etc.
You are trustworthy in maintaining the utmost confidentiality
Outstanding time management skills and a can-do attitude
Respond quickly in an environment of changing priorities
Clear and effective communicator verbally and in writing
You are an upbeat caretaker and problem-solver
Nice to have:
You have a positive mindset, good taste in art, restaurants, and travel
Passion for architecture, personal development, health and well-being
You anticipate emerging needs to create wow experiences
Good knowledge of business etiquette
Responsibilities:
Planning: scheduling the CEO's calendar
Organization: ensure the CEO stays on top of the most critical meetings and nothing falls through the crack – create "reminders" to the CEO about all important events of the day
Business assistance: 8 scrum teams need your agile coordination
Traveling: anything and everything related to seamless trips and living in new locations — flights, visas, regulations, local area information
Docs management: on behalf of the CEO, prepare and process relevant info materials, projects of reports, joint reports
Event monitoring: suggest to the CEO topical international exhibitions/conferences
Ensure comfort: make all processes smooth and cozy
Attend Zoom calls: write brief reports on its results
Personal assistance:
Organize and control family traveling, such as booking airline tickets (check-in, Fast Track services, miles, and bonus programs), hotels (early and late check-in, room upgrades), and transport
Review of newly opened/reopening: restaurants, premium hotels, exhibitions, showrooms, new architecture spots in the countries where he is planning to go
Restaurant reservations, appointments to SPA, massages, haircuts, car washes, etc. upon request
Assist in buying and delivering food, gifts, and household items
Assistance in obtaining and monitoring the validity of visas, entry/residence permits, notarized powers of attorney, etc. including family members
Assistance in finding and buying branded items, clothes, etc.
What you get:
Official permanent corporate employment: full-time
Relocation aid: will be discussed
You will get a chance to work with an experienced founder who has built a successful company. As part of this, you will be exposed to a unique way of thinking about building businesses and navigating life
Challenging but exciting tasks and all the needed tools to achieve them
Flexible work schedule and pleasant working environment including a modern and comfortable office in Kyiv or Warsaw
Professional/personal development: training reimbursement
Exiting corporate events and celebrations
24 calendar days of paid vacation
100% paid sick leaves
Paid weekends and holidays
Salary: $1500 - $2800
About the company: We are a multi-award-winning architectural and design company that operates in the field of Premium Interior Design and Architecture. Our employees work in Kyiv, Warsaw, London, Miami, and LA offices. We have become a rising contemporary star in design and architecture. The studio is distinguished by its high-end design, international expertise, and works across various typologies, including residential, commercial, and hospitality projects. We work with VIP and Premium segments, Global Businesses, Royal families, Celebrities, etc.
Do you feel it is a great job for you?
🎯Please send your Resume with answers:
How many years have you worked as a Personal Assistant?
What do you like the most in the profession of PA?
Are you open to relocating to Warsaw or Kyiv?
What is your level of English, and Ukrainian?
What are your salary expectations?
Where are you based?
Apply via email: recruitment@lifes-vision.com
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