Location: remote or Germany (ideally)
Are you a reliable personality with a positive can-do attitude?
We are looking for a Personal Assistant to the CEO of an IT company to perform a variety of administrative and personal tasks in a well-organized manner.
This role is a great opportunity to dive deep into the German business culture and gain extremely valuable experience working in a European software company. You will work on a one-to-one basis on a variety of tasks related to the IT industry and social communication. Ultimately, you will contribute to business efficiency by providing timely support directly to the CEO, and work as her trustworthy "right hand"
Requirements:
At least 1 year of proven work experience as a Personal/Executive Assistant, or similar role
Ability to define issues, collect data, establish facts, and draw valid conclusions
Outstanding organizational and time management skills
Familiarity office services: G-Suite, Jira, Microsoft Teams, etc.
Stress resistance and getting things done approach
Excellent verbal and written communications skills
Ability to multitask and prioritize daily workload
Discretion, confidentiality, and diplomacy
Patience, tact, and a keen eye for detail
A creative mind for problem-solving
Excellent knowledge of MS Office
Sense of humour is essential
Fluent English and Russian
Nice to have:
Ideally matching personality type: ISFJ / ESFJ / harmonious ISTJ
Mastery in docs/spreadsheets using MS Word, Excel, PowerPoint
Advanced typing, note-taking, and recordkeeping skills
Knowledge of German B2-C1 (ideally but not necessary)
Responsibilities:
Act as the point of contact among CEO, employees, clients, contractors, external partners
Manage CEO’s calendars and set up external meetings in harmony with corporate events
Help with planning personal tasks: medical checkouts, training & education, kids clubs, household chore, booking, etc.
Remind about planned meetings and take minutes
Manage information flow in a timely and accurate manner
Screen and direct phone calls and distribute correspondence
Communicate with other departments, clients and contractors via Skype, WhatsApp, emails, etc.
Make travel and accommodation arrangements
Preparing correspondence on the CEO’s behalf – emails, presentations, reports
Searching and putting together all the necessary data
Keep a track record of incoming inquiries on LinkedIn and answering if necessary
We offer:
Amazing CEO who looks like a Hollywood star
An open, collaborative, dynamic and international culture
Opportunity for personal and professional growth, supported by exciting challenges that come with joining a company
An environment free of bureaucracy and corporate constraints – a culture where your opinion is highly valued and appreciated
Challenging but exciting tasks and all needed tools to achieve them
Paid holidays and sick leaves
Opportunity to attend professional events financed by the company
Training programs, conferences, and seminars (including international)
Awesome colleagues and pleasant working atmosphere
Network-style culture — easy communications and access to clients
Corporate celebrations and fun activities, some of them unforgettable
Possible international on-site visits
Competitive salary
About the company: German IT company with 20 years of leadership in DACH region and entering USA. We value each of our talents and give them maximum freedom regarding ideas and creativity that is the driving force of our Agile company. Our customers and users include private and public organizations, enterprises, and corporations from the energy, financial, IT, service, and other sectors.
How to apply: please send your CV to recruitment@lifes-vision.com
