Personal Assistant: C-level Executive Support

🌍 Location: Warsaw

Looking for a role where you can learn and grow?

You’ll work closely with an experienced senior leader and gain practical exposure to operations, research, communications, and global projects

*If you have experience with around 50% of the responsibilities and are eager to learn – you’ll get the support and guidance to grow into the role

Requirements

• 3+ years of experience as an Assistant or in another relevant role

• High-quality standards: attention to detail & ability to take a task through to completion

• Strong communication skills and emotional intelligence – you can easily find common ground with contractors, clients, and top management

• Proactivity and independence: you see what needs to be done → you take initiative

• Structured thinking: you can keep track of several processes at once and set the right priorities

• Resilience & flexibility (environment is dynamic)

• Fluent Ukrainian & English (B2 or higher)

Nice to have

• Tech-savvy: confident with digital tools and task trackers

• Experience using AI to automate routine tasks

• Driving experience and a valid driver’s license

• Experience with travel management

Responsibility

Personal Support

• Handle occasional personal requests and errands

• Assist with personal appointments and day-to-day arrangements

• Coordinate with service providers

Executive Support

• Take over part of the senior leader’s routine requests

• Coordinate communication with managers and teams

• Keep track of agreements, responsible people, deadlines, and follow up on execution

• Collect information from different departments and turn it into clear, structured summaries

• Coordinate with top managers: collect status updates, provide support and follow-ups

• Help organize meetings and projects

Research

• Conduct high-quality research: find, verify, and structure the info

• Compare options and prepare concise conclusions and recommendations

• Find relevant contractors, agencies, consultants, speakers, and other partners

• Collect proposals and handle initial communication

Communications & Content

• Manage internal communications: prepare announcements, and help maintain positive corporate culture and atmosphere

• Prepare clear and professional content: social media posts, formal letters, administrative requests, presentations, and info-materials

• Respond to messages on the senior leader’s social media and prepare announcement posts

• Assist with administrative paperwork

Employer Brand & Events

• Contribute to the development of employer branding: generate ideas and help shape how the company communicates and presents itself externally

• Support event management: monitor current trends in industry events, research and suggest speakers, and help organize conferences, exhibitions, and internal events

Offer

• Competitive salary

• Comfortable Warsaw office

• Flexible hybrid work option

• Opportunities for international business travel

• Company-funded learning and professional development

• Participation in industry events

• Paid vacation and sick leave

• Medical insurance

Send CV + answers → recruitment@lifes-vision.com

1.    What are your top 5 competencies relevant to this role?

2.    How would you describe your current English proficiency level?

3.    Where are you currently based, and when would you be ready to start?

4.    What are your salary expectations?