Personal Business Assistant (Project Management)

🏢 Location: Kyiv, Warsaw, London, or 🌏 Remote

Royalty. Global brands. Award-winning projects across continents. Your next boss operates where most people only dream – and needs a strategic right hand who can keep up

This is executive support meets project management: you'll orchestrate VIP deals, coordinate international teams, and ensure nothing derails while the founder builds a luxury design empire. High stakes. Fast pace. Real impact.

Must-Have

• 3+ years supporting C-level executives or entrepreneurs in dynamic environments

• Project Manager Mindset: you see the whole picture, connect dots

• Prevent fires before they start

• Fluent English (C1+) and Ukrainian

• Diplomatic communication and sharp negotiation skills

• Seamless handling of both business operations and personal matters

• Comfort with VIP clients and confidential information

Nice to Have

• Agile/Scrum coordination background

• PM tools fluency: Asana/ClickUp/Jira

• CRM experience

Your DNA: Calm under pressure. Proactive problem-solver. Detail-obsessed organizer. You anticipate needs, spot risks early, and thrive when everything's moving at once

Your Role

Executive Orchestration

• Manage VIP communication: clients, partners, high-stakes negotiations

• Own CEO's calendar, international travel, and family coordination

• Guard confidential business and personal information

Project Command

• Schedule daily Scrum meetings across international design teams

• Monitor the pulse: track project health, identify communication breakdowns between clients and teams

• Flag bottlenecks and risks before they become problems

• Chase deliverables relentlessly—nothing slips through

Crisis Navigation

• Handle last-minute changes and urgent pivots seamlessly

• Bridge CEO, teams, clients, and elite networks

• Turn chaos into execution

You Get

• Competitive salary for top-tier talent

• Medical insurance + benefits

• 100% Remote or premium offices: Kyiv, Warsaw, London

• Direct access to luxury projects, VIPs, celebrity networks

• International travel and exclusive industry events

• Career acceleration most people never access

• Work that challenges and elevates you daily

• Inspiring offsites and retreats

Apply now!

Send CV + answers → recruitment@lifes-vision.com

1. Years as executive/personal assistant + industries?

2. Comfort with fast-paced VIP environments?

3. Current location + start date availability?

4. Your top 5 competencies for this role?

5. Flexibility for occasional late hours?

6. Salary expectations?