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Personal Assistant for CEO: Executive for Team

Location: Kyiv, partially remote


We are looking for a Special Talent who will support an administrative mission by directly supporting the CEO and team in many areas remotely and in the Kyiv office. This exciting and challenging role would suit a confident, highly organized, and professional individual who enjoys using initiative and has a «can do» attitude


Requirements:

  • 3+ years of successful work experience as an Executive Assistant

  • Exceptional communication skills: both verbal and written

  • Strong emphasis on follow-through and closing the loop

  • You are resourceful — no problem is unsolvable for you

  • You are a proactive, structured, but flexible individual

  • You are highly responsive and trustworthy

  • Uranian C2, English B2

Competitive advantage:

  • Resourceful in finding out-of-box solutions to seemingly unsolvable problems

  • You anticipate emerging needs to create wow experiences

Personality:

  • You are a positive team player: harmonious relationships are essential

  • You are esthetic by nature and make life beautiful and comfortable

  • You are well-organized and pay attention to the minor details

  • You pick up new things fast and understand what is asked

  • You are kind, loving, honest, humble, and harmonious

  • You are punctual, reliable, and highly responsible

  • You have a service-oriented mindset/talents

  • Healthy Perfectionism in Your DNA


SCOPE of RESPONSIBILITIES:


Support to CEO

  • Scheduling: control calendar and book meetings with all types of stakeholders

  • Business trips: everything to create seamless travel and living experience

  • Organization: ensure the CEO stays on top of the most critical projects, meetings, relationships

  • Search for the necessary information to prepare for the meeting

  • Research: identify the best products, vendors, services

  • Minutes of meetings: nothing falls through the cracks

  • Draft follow-up documents, letters, and messages

  • Communication with company’s Clients: docs and contractual issues

  • If necessary, cold contact with potential customers and partners

Team Projects:

  • Control timely performance of tasks by the team within the framework of project works

  • Communication with the company’s Clients regarding documentary and contextual issues

  • Translation (company has a native English-speaking Editor) and verification of docs in English and Ukrainian

  • Taking care of the general needs of the team and office

  • Administrative support of the entire team’s workflow

  • If necessary, help with translation during meetings

  • Documents preparation within tender proposals


What you get:

  • Permanent official employment with a base salary: $600-$1050

  • Personal and professional growth, supported by exciting challenges

  • Corporate celebrations and fun activities: all of them unforgettable

  • Network-style culture: easy communication and access to clients

  • Awesome colleagues and a pleasant working atmosphere

  • Equipment and communication provision

  • Partly work-from-home opportunities

  • Love, respect, and inspiration

  • Paid sick leaves and holidays

  • 21 days of paid vacation


About the company: The International Sociological Research company conducts surveys through its mobile application. Founded in Ukraine, it operates in all EU countries and plans to enter the USA and Central Asia. Our technology allows conducting surveys with verified users within 24 hours, delivering fast results, minimizing the possibility of error, and generating honest answers from respondents. The company works with well-known clients: European Commission, USAID, UNICEF, McDonald’s, Procter & Gamble, and more.


Recruitment process:

  1. Initial video call with External Recruiter

  2. Simple Test Assignment

  3. Interview with the CEO





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